22. Transport Policy

Hartley Wintney Cricket Club
Transport Policy

Hartley Wintney Cricket Club’s Transport Policy is that parents are responsible for transporting players to and from all matches and practice sessions. The Club therefore will not be registering Private Vehicles for the transportation of individuals in connection with any fixture or practice sessions arranged by the Club.

It is also the responsibility of parents to ensure players are dropped off and collected from all matches and practices at the specified times.

Only under exceptional circumstances will Coaches or Volunteers[1] transport Young People[2] to and from matches and training sessions. The following rules must then be applied:

• Coaches and Volunteers must receive written permission from Parents/Guardians to transport their child except in an emergency .
• Coaches and Volunteers must not transport a single child.
• Passengers must not sit in the front of the car.
• Coaches and Volunteers must keep a record of all journeys they have taken in their car with Young People.
• The club will notify parents/guardians of all relevant match day information.
• The Club will require contact numbers for Parents/Guardians and any alternative numbers if they are not contactable on the numbers provided.
• The Club will provide the Parents/Guardians with a contact number, which may be used if the Parents/Guardians will be late in collecting their child/children.

Parents/Guardians must contact the respective team manager if they will be late collecting their child. If a parent/guardian is late the club will:

1. Attempt to contact the parent/guardian and alternative emergency contact number.
2. Wait with the child at the agreed location, with, wherever possible another adult.
3. Remind parents/guardians of the club policy regarding late collection.
4. If parents/guardians remain out of contact, the club has a duty to report the situation to the
5. Police or Social Services.

Coaches/Volunteers should avoid:

• Taking the Child home or to any other location
• Asking the Child to wait in a vehicle or at the Club with them alone.
• Sending the Child home with another person without permission.

[1] Volunteer means any person formally accepted by the Youth Section Committee as a volunteer helper at matches and/or training sessions.
[2] Young People means any person aged under 18 years of age.

Reviewed: April 2023. Next review April 2025.